University case studies

Case study #1

Enrolling 5,600 students, this institution was motivated by their Provost's vision to centralize the campus’s experiential learning data, specifically aiming to track students and ensure compliance with SARA mandates.

Brown Book Software was introduced during the evaluation of four companies and chosen for its user-positive experience, intuitive interface, reporting features, and affordability. The implementation process was seamless with reasonable associated costs.

Key uses of ELI for this campus include:

  • Enhancing SARA reporting

  • Ensuring safety information is accessible to all who might need access

  • Supporting licensure and accreditation information.

  • Providing comprehensive report generation for academic departments and as ELI gains in popularity the institutional planning and research processes as well as marketing internships in various states

  • Managing the verification of field experience participants in IPEDS

Adoption of ELI was smooth. ELI seamlessly integrated with their existing systems and support from Brown Book has continuously been lauded for responsiveness and excellence in assisting the institution when needed.

Administration of the product has been distributed among three staff members to serve as ELI Administrators to respond to campus questions and provide training for academic departments. Brown Book Software provided guidance and train-the-trainer assistance.

Other university offices will likely use ELI as more offices become aware of its capabilities.

 

Case study #2

Aiming to centralize data to track student participation in internships and field experiences, addressing challenges related to compliance with SARA mandates, meeting the need to generate accurate centralized reports and to enhance institutional awareness of students' locations during field experiences, the Provost of this institution enrolling 27,000 students chose ELI to assist in meeting their campus goals.

Key uses of ELI:

  • Reporting for SARA

  • Proved invaluable during the pandemic reporting by zip code to keep students on site or reassign students to COVID safe-zones to maintain internship completion and meet student graduation timelines

  • Supports licensure and accreditation information

  • Generates reports of value for academic departments and numerous other offices on campus

ELI is easy to use, aesthetically pleasing, and there is an overall positive user experience. Integrating ELI into campus practices posed very few challenges. ELI integrates well with other systems and faculty use it with ease.

ELI has helped the institution stay in compliance by enabling comprehensive and timely reporting of data, ensuring adherence to state guidelines for SARA, and providing a tool our academic partners want to use.